Zoom

Zoom Access Controls

MEETING SECURITY OPTION

The Passcode option should be selected when scheduling meetings on the Zoom Web Interface. Zoom will automatically generate a passcode for you or you can create your own Passcode by entering it into the Passcode field. Participants will be prompted to enter this passcode before they can enter the meeting.

WAITING ROOM

The Waiting Room feature allows the host to control when a participant joins the meeting. As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once.

A. ADMIT INDIVIDUALLY

1. Click the Participants icon on the Zoom controls bar to open the participants’ panel.
   
   
   
   
2. Hover the mouse over their name on the Participant Panel
3. Click on the Admit button next to their name
   
   
   
   

B. ADMIT ALL

1. To admit all participants in the Waiting Room, click the Admit All option in the Participant Panel
   
   
   
   

C. TURNING OFF THE WAITING ROOM

1. Click the Security icon on the Zoom controls bar.
   
   
   
   
2. Unselect the Enable Waiting Room option in the Security icon on the Zoom controls bar.
   
   
   
   

MUTING / UNMUTING PARTICIPANTS

A. MUTE ALL PARTICIPANTS

You can mute all participants that are already in the meeting as well as new participants joining the meeting.

1. Click the Participants icon on the Zoom controls bar
   
   
   
   
2. Select Mute All on the bottom of the Participant Panel
   
   
   
   
3. You will be prompted to Allow participants to Unmute themselves. (NOTE: You can allow participants to unmute themselves at a later point if you want to open up the meeting to questions.)
4. Click Yes to mute all current and new participants.
   
   
   
   

B. UNMUTE PARTICIPANTS

1. Click the Security icon on the Zoom controls bar
   
   
   
   
2. Select the Unmute Themselves option
   
   
   
   

SHUTTING OFF PARTICIPANT VIDEO

Zoom Meeting does not have the option to start or stop video for all participants at once during a meeting. You can only stop their video individually.

1. Click the Participants icon on the Zoom controls bar
   
   
   
   
2. Hover your mouse over the participant’s name on the participant panel
3. Click the More button
   
   
   
   
4. Select Stop Video (NOTE: Once you stop someone’s video they will not be able to start their video)
   
   
   
   

You can start someone’s video by repeating the steps above and selecting the Ask to Start Video option

MANAGING THE CHAT

1. Click the Chat icon on the Zoom controls bar
   
   
   
   
2. Click the button with the three dots to access the chat settings
   
   
   
   
3. You can select one of the Participant Can Chat With: options
   
   
   
   

LOCKING A MEETING

A meeting can be locked and will prevent additional participants from joining.

1. Click the Security icon on the Zoom controls bar
   
   
   
   
2. Click the Lock Meeting option
   
   
   
   
3. Any participant trying to join a meeting after it has been locked will received the following message:
   
   
   
   

A meeting can be unlocked by following the same steps above and unselecting the Lock Meeting option

REMOVING PARTICIPANTS FROM A MEETING

1. Click the Participants icon on the Zoom controls bar
   
   
   
   
2. Hover your mouse over their name on the participant panel
3. Click the More button
   
   
   
   
4. Select Remove from the dropdown menu
   
   
   
   
5. You will get the following warning, click the Remove button to proceed with the removal
   
   
   
   
6. The participant will be removed and will see the following message: