This procedure explains how to upload, publish, and unpublish documents using the DOCman document manager component on Joomla! 3.x web sites.

1.  Uploading a new document

  • Click on the "Components" menu, and select "DOCman > Documents"

    Screenshot 2023 06 06 at 2.44.02 PM

  • Click the "New" button to the upper left: Screenshot 2023 06 06 at 3.05.23 PM
  • You can either drag your file to the Drop a file here area (see #1 below), or click the Upload button (see #2 below).
  • If you clicked the Upload button, locate your document in the File Upload window. When you find the file, click Open.
  • When the document has been uploaded, the filename will appear above the text "Drop another file to update".
  • If you want to rename the document for DOCman, change the text in the Title field (see #3 below).
  • Select the appropriate category from the Category dropdown (see #4 below).
  • Click the Save & Close button at the top (see #5 below).

    Screenshot 2023 06 06 at 3.13.07 PM

2. Unpublishing and Re-Publishing a Document

You can unpublish a document without deleting it from your web site.

  • In the Administrator interface, select "Component > DocMan > Documents"
  • Click the check box to the left of your document's name (see #1 below).
  • Click the Unpublish button above the list of documents (see #2 below).
  • The Status column should display Unpublished, indicating that your document will no longer be accessible from the web site.
  • To publish it again, click the check box to the left of your document's name.
  • Click the Publish button above the list of documents (see #3 below).

    DOCman: unpublishing and publishing documents


3.  Uploading and Publishing from the Front-End

You can upload and publish files from the front-end if all of the following conditions exist:

  1. You belong to a group that has access to edit at least one Joomla! category
  2. You belong to a DOCman group with front-end access to Upload, Approve, Publish and Maintain
  3. DOCman is accessible from the front-end

To upload and publish your documents from the front-end:

  • Log into the front-end of your web site
  • Browse to DOCman via the front-end
  • Click the Add document link above the list of documents and folders.
  • Follow the steps for Uploading a new document above.