articles

1. Log into the Administrator interface using your NetID credentials.
2. Find the article you want to edit and click on its title.
3. Choose where you would like your image placed, then click the Insert/Edit Image button from the WYSIWYG editor:
   
   
4. Navigate to the folder where the image is located (or, for a new image, where it should be saved) using the "Folders" pane to the lower left.  If you are adding a new image, click the Upload button to the right:
   
   
5. If you clicked Upload, choose the Browse button at the bottom of the "Upload" window and navigate to the location of the image on your computer (see #1 below).  Alternately, you can drag and drop images to the 'Drop files here' area (see #2 below):
   
   
   
   
6. You may upload multiple images by holding the [Shift] key as you select the images.  Click Upload (see #3 above) when you have finished selecting images.
7. Back at the Image Manager window, select the image to be added to the article:
   
   
8. Set the image properties (dimensions, border, margins, etc) as needed:
   
   
9. Alternate Text:  Be sure to add some descriptive text to the Alternate Text (alt text) field.  It is an important feature for accessibility. This is used to enable screen readers to portray the image as text.
10. Image Caption:  To add an image caption, click the "Advanced" tab, add the caption text to the "Title" field, and add the word "caption" to the classes field:
    
    
11. Click Insertwhen all properties have been set.
12. Save & Close the article.

1. Log into the Administrator interface using your NetID credentials.
2. Find the article you want to edit and click on its title.
3. Choose where you would like your image placed, then click the Insert/Edit Image button from the WYSIWYG editor:
   
   
4. Navigate to the folder where the image is located (or, for a new image, where it should be saved) using the "Folders" pane to the lower left.  If you are adding a new image, click the Upload button to the right:
   
   
5. If you clicked Upload, choose the Browse button at the bottom of the "Upload" window and navigate to the location of the image on your computer (see #1 below).  Alternately, you can drag and drop images to the 'Drop files here' area (see #2 below):
   
   
   
   
6. You may upload multiple images by holding the [Shift] key as you select the images.  Click Upload (see #3 above) when you have finished selecting images.
7. Back at the Image Manager window, select the image to be added to the article:
   
   
8. Set the image properties (dimensions, border, margins, etc) as needed:
   
   
9. Alternate Text:  Be sure to add some descriptive text to the Alternate Text (alt text) field.  It is an important feature for accessibility. This is used to enable screen readers to portray the image as text.
10. Click Insertwhen all properties have been set.
11. Save & Close the article.

Overview

If your article has a significant amount of text, and you want to display multiple articles on the same page using a Category Blog, you can break up the article by inserting a "Read More" separator line within the article.  Anything above the "Read More" line will be displayed as "teaser text" on the ‘blog view’, and the entire article will be displayed once you click Read More.

Procedure

1. Find the article you want to edit.
2. Click inside the article to place the cursor where the Read More link should appear - for example, at the beginning of the second paragraph within the article (see #1 below).
3. Click the Read More button below the content area (see #2 below).
   
   

   

4. A horizontal line will appear within the article where you placed the cursor (see below):
   
5. The text above this line is considered the "Intro Text" (or "teaser text") and will appear when the article is shown via a Category Blog menu item (see #1 below).  The text below the horizontal line will initially be hidden in the Category Blog, but will appear once the Read More button is clicked (see #2 below).
   
6. Save & Close the article.

It is possible to store, restore and compare changes that you have made in an article using Joomla!'s "Versions" feature.  Prior to using Versions, this functionality must be enabled.  If you do not see the Versions button when editing an article, please create a REQUEST and we can turn it on for you.

Once Versions are turned on, Joomla! does not automatically save versions.  You need to click the Save button before editing your article to create a version of the article that can be restored.  Every time you click Save, a new version will be saved (up to a maximum number, which is set at 10 by default).

Finding the Versions button

Joomla! Administrator (back end)

The Versions button is in the row of buttons above the article editor:

Joomla! Front End Editor

The Versions button is below the article editing area:

Restoring an article version

1. When editing an article, click the Versions button (see above for the location of the button)
2. Click the check box corresponding to the date and time that the version of the article you want to restore was saved (see #1 below)
3. Click the Restore button, which should be the first button in the row of buttons at the top of the "Versions" popup window (see #2 below):
   
   
4. The article will be restored to the version you selected.

Comparing article versions

1. When editing an article, click the Versions button.
2. Click the check boxes for the article versions you would like to compare (see #1 below)
3. Click the Compare button (see #2 below):
   
   
4. A "Compare View" popup window will appear, showing you the differences between the versions:
   
   

Setting a version to be kept forever

 If there is a version of an article that you want to save forever, you can do the following:

1. When editing an article, click the Versions button.
2. Click the check boxes for the article version you would like to keep forever (see #1 below)
3. Click the Keep On/Off button (see #2 below):
   
   
   
   
   
4. The "No" in the "Keep Forever" column will change to "Yes".

The procedure explains how to edit articles from the back-end administrator interface in Joomla! 3.x

1. Log on to your site using the Administrator Login URL for your web site.
2. Find the article you wish to edit.
3. Click the title of the article to edit it:


4. Modify the text in the text area (see #1 below) under the formatting (WYSIWYG) toolbars as required.
5. Use the icons on the formatting toolbars (see #2 below) to format your text.  The function of each button on the toolbar will be displayed as you position the mouse cursor over it.  You can also find a guide to the functionality of all the editing buttons here.

6. When copying and pasting text from other applications, use either the Paste clipboard or the Paste as Plain Text clipboard.
7. When you're done editing your article, save it by clicking the Save & Closebutton to the upper left (see #3 above).
8. To cancel any changes you have made and close the article, click the Closebutton (see #4 above).

The procedure explains how to edit articles using the Editor interface in Joomla!

1. Log on to your site using the Editor Login URL for your web site.
2. Browse to the article you wish to edit.
3. Click the Edit icon or link to edit your article:
4. Modify the text in the text area (see #1 below) under the formatting (WYSIWYG) toolbars as required.
5. Use the icons on the formatting toolbars (see #2 below) to format your text.  The function of each button on the toolbar will be displayed as you position the mouse cursor over it.  You can also find a guide to the functionality of all the editing buttons here.

6. When copying and pasting text from other applications, use either the Paste clipboard or the Paste as Plain Text clipboard.
7. When you're done editing your article, save it by clicking the Savebutton to the upper right (see #3 above).
8. To cancel any changes you have made and close the article, click the Cancel button (see #4 above).

Instructions on how to change the category of an article through the Joomla adminstrator back-end:

1. Log in to the Administrator back-end.

2. Locate Article by clicking on Content then Articles.

3. Click on the title of the article you wish to edit.

4. On the right of the page you will see the article's category. To change the article, click on the Category dropdown menu to the right of the text areat. Select the most appropriate category. If there is no appropriate category, you can close the article, create your category, and then return to edit the article.

5. Once you are satisfied with your updates, click on Save to save your changes and continue editing the article, or Save & Close to save the article and close the article editing page.

Web browsers include "developer tools" to assist with creating and troubleshooting web content.  These tools are free but are not visible by default.

To enable developer tools from a browser's menu options follow instructions below.

• Firefox:Menu  ➤Web Developer ➤ Toggle Tools, or Tools ➤ Web Developer ➤ Toggle Tools
• Chrome: More tools ➤ Developer tools
• Safari: Develop ➤ Show Web Inspector. If you can't see the Develop menu, go to Safari ➤ Preferences ➤ Advanced, and check the Show Develop menu in menu bar checkbox. 
• Opera: Developer ➤ Developer tools

When the developer tools appear (under a menu bar at the bottom of the web page), click the “Toggle device toolbar” icon to the left of Chrome’s Developer Tools Menu:

or “Responsive Design Mode” to the right of Firefox’s Web Developer Tools menu:

A responsive site will be readable without the need to swipe left and right:

A non-responsive site will have very small text, and/or will require you to swipe left and right as well as up and down to view content:

This procedure describes how to create a new article as a copy of an existing article.  This is especially useful when you would like to preserve the formatting of the original article.

1. Log in to the Administrator back-end.
2. Locate the article to be copied by clicking on Content then Articles.
3. Find the article you want to copy, then click on its title.
4. Click "Save as Copy" from the "Save & Close" dropdown menu at the top (see #1 below).
5. Change the title of the article (see #2 below).
6. Delete the existing Alias; a new one will be generated from the new title (see #3 below).
7. Edit the article text as needed (see #4 below).
8. Change the status on the right to "Published" (see #5 below).
9. Click "Save & Close" at the top (see #6 below).

Overview

The procedure explains how to copy and paste table data from Excel into an Article using the Joomla! Administrator interface (Joomla! 3.x). If you're copying text from a document or another website it may retain the styles applied to it. This could create formatting issues within the new article. These instructions show you how to copy and paste the content as plain text as well as clear any pre-existing formatting.

Paste without Microsoft Formatting

If you paste content directly from Microsoft Excel, it can cause formatting issues ranging from barely noticeable, to your entire page not displaying at all!  To safely paste from Excel you must:

• Copy only the rows and columns from the Excel file that are needed in the Joomla page.
• Click somewhere inside the text box of your article to select a place where the text will be pasted.
• In the Article : Edit Article window, click the first Clipboard icon on the editing toolbar - see below. (On older versions of the editor, there will be a single clipboard with a drop-down menu; select the first option, "Paste," from the dropdown menu).
  
  
• Type "Ctrl+V" to paste the text into the Paste popup window (see #1 below).
• The text will be pasted, but without Excel formatting that can hinder the display of the article.
• Click Insert in the lower right corner (see #2 below):
  
  
• To save your changes and continue editing the article, click the Save button to the upper left. 
• When you are done editing the article, click the Save & Close button to the upper left. 

Table Formatting

Next you may want to add some styling so that the table resizes on small screens.  To do this, follow instructions for "Tables: Creating and Modifying" starting at the "Make a table Responsive"step.

If you paste content directly from Microsoft Word, it can cause formatting issues ranging from barely noticeable, to your entire page not displaying at all! However, it is possible to copy safely from Microsoft Word. It will save you time versus pasting it into Notepad (or somewhere else) to strip all of that formatting away before placing it in Joomla!.

Paste as Plain Text

Before you start, you can either create an article from the front end or the back end, or find an existing article to edit from the front end or the back end.

1. Copy the text from Word

2. To copy and paste text only, without any formatting, right click in the text box, then click the Paste as Plain Textbutton:

3. Type "Ctrl+V" to paste the text into the Paste As Plain Text popup window (see #1 below) and then click Insert in the lower right corner (see #2 below):

4. Your text will be pasted into the article without any formatting. 

5. To save your changes and continue editing the article, click the Save button to the upper left.

6. When you are done editing the article, click the Save & Close button to the upper left.

Paste with formatting

• Copy the text from Word.
• Click somewhere inside the text box of your article to select a place where the Word text will be pasted.
• In the Article : Edit Article window, click the first Clipboard icon on the editing toolbar - see #1 below. (On older versions of the editor, there will be a single clipboard with a dropdown menu; select the first option, "Paste," from the dropdown menu).
  
  
• Type "Ctrl+V" to paste the text into the Paste popup window (see #1 below).
• The text will be pasted, but without Word formatting that can mess up your article.
• Click Insert in the lower right corner (see #2 below):
  
  
• To save your changes and continue editing the article, click the Save button to the upper left.
• When you are done editing the article, click the Save & Close button to the upper left.

Categories can be thought of as folders that hold your articles. Categories can contain not only articles, but also additional categories (called subcategories). A category that contains subcategories is said to be the "parent" of those subcategories

Create Category

1. From the Joomla! Home Dashboard, click on Article Categories under "Site", and then click on the New button once on the "Articles: Categories" page 

or

2. Hover over the Categories item under the "Content" tab on the left; then click on the plus sign item that appears next to Categories

Category Page Details

• Enter a title for your category in the "Title" field
• Enter an optional Category Description in the text area under "Description"
• If the category should be a subcategory of another category, select the other category from the Parent dropdown menu to the right.
• When completed working with the category, click Save & Close

The article is the basic building block of your Joomla! Web site.  It can be thought of as an individual web page.  An article can contain formatted text, images, embedded video, and links to other articles or external web sites.  Articles are organized by being saved into the appropriate categories.

• Note, just because an article is created, it will NOT automatically be displayed on the website.

Create Article

1. From the Joomla! Control Panel, click on the plus sign next to "Articles" under "Site" in the center

or

2. Hover over the Articles item under the "Content" tab and click on the "plus sign" to add a new article

New Article Details

• Enter a title for your article in the "Title" field
• Select a Category for the article from the Category dropdown menu to the right
• Add the text for your article to the text area under the editing toolbar on the Content tab
• You can format the content of your article using the buttons on the editing toolbars. The functionality of each button is displayed as you hover the mouse cursor over it. Also, a guide to all the buttons and their functions can be found here.
• When you have completed creating the article, click Save & Close

Find Article in Article Listing

Find your article in the article listing screen (Content > Articles).  If you know a part of the article title,  type it into the search area and click the Search icon:

Find Article within a Category

If you know of the category that the article is in, it helps to search by the category.  Click Filter Options, then select the category from the " - Select Category - " dropdown menu. Only articles in that category will appear.

Overview

Note: this procedure will only work if the page where you want to add the article is either a “Category – List” or “Category – Blog”.

Procedure

1. Log in using the front-end editor URL for your web site.
2. Browse to the location on your web site where the article should be added.  Once you reach the correct page, look for the "New Article" icon and link, which should appear below the articles currently listed on the page:
   
   
3. The first option is to give your article a title (see #1 below). Make the title meaningful to the content it provides. Do not worry about the alias (it will be created by Joomla).
4. Insert the content of the article into the text box under the editing toolbars (see #2 below).
5. You can format the content of your article using the buttons on the editing toolbars (see #3 below). The functionality of each button is displayed as you hover the mouse cursor over it. Also, a guide to all the buttons and their functions can be found here.
6. Important note on copying and pasting from Word documents:
   • Please DO NOT copy and paste text directly from Word into the Article Text area! This can disrupt the formatting of your article, and in some cases, can render your web page unusable. Here is the safe way to paste text from Word:
     
     • Copy the text from Word.
     • Click somewhere inside the text area of your article to select a place where the Word text will be pasted.
     • Click the first Clipboard icon on the editing toolbar (see number 4 above).
     • Press "Ctrl + V" on the keyboard.
     • The text will be pasted, but without Word formatting that can mess up your article.
     • Click Insert.
7. When you have finished entering and formatting the content, click on the Save button to save the article (see number 5 above).  Your article will now appear on the web site.

This procedure explains how to create anchor links within articles on web sites using Joomla! 3.x.  Anchor links allow you to link to specific text on a page.

• Select an article to edit following steps 1-3 of Editing Articles or create a new article.
• Select some text where the anchor should be placed.
• Click the Insert/Edit Anchor button on the editing toolbar:
  
   

• Type a name for the anchor.  Names for anchors must begin with a letter, cannot contain spaces, and must be unique within articles.
  
• Click Insert.  You will see an anchor icon in front of the text you selected.
• To create a link from somewhere within the same article:
  • Highlight the text that will be linked to the anchor.
  • Click the Insert/Edit link button on the editing toolbar:
    
    
  • At the bottom of the Link pop-up window, click the Article Anchors dropdown menu (see #1 below).
  • Select the anchor name you entered earlier (see #2 below).
  • Click Insert (see #3 below).
    
    
• To create a link from another article:
  • Save the current article:
    • If you are in the front-end editor, click the Save button to the upper left.
    • If you are in the Joomla! Administrator, click the Save & Close button to the upper left:
  • Select the second article to edit following steps 1-3 of Editing Articles or create a new article.
  • Highlight the text that will be linked to the anchor link you created earlier.
  • Click the Insert/Edit link button on the editing toolbar: 
    
    
  • A Link popup window will appear.
  • Under Links, click Content.
  • Click the top-level category that contains the article you want to link to (see #1 below).
  • If your article is in a subcategory, click the arrow to the left of the subcategory containing the article containing your anchor link.  (If the article is in a category several levels down, you may need to repeat this step until you find the article).
  • You should see the anchor link you created listed below the article - click on it (see #2 below).
    
    
  • Click Insert (see #3 below).
    
    
• If you are editing the article from the front end of the web site, click the Save button to the upper left to save your changes and close the article.
• If you are working in the Joomla! Administrator, to save your changes and continue editing the article, click the Save button to the upper left: 
• If you are working in the Joomla! Administrator, when you are done editing the article, click the Save & Close button to the upper left:

This procedure explains how to create anchor links within articles on web sites using Joomla!.  Anchor links allow you to link to specific text on a page.

• Select an article to edit following steps 1-3 of Editing Articles or create a new article.
• Select some text where the anchor should be placed.
• Click the Insert/Edit Anchor button on the editing toolbar:
  
   

• Type a name for the anchor.  Names for anchors must begin with a letter, cannot contain spaces, and must be unique within articles.
  
• Click Insert.  You will see an anchor icon in front of the text you selected.
• To create a link from somewhere within the same article:
  • Highlight the text that will be linked to the anchor.
  • Click the Insert/Edit link button on the editing toolbar:
    
    
  • At the bottom of the Link pop-up window, click the Article Anchors dropdown menu (see #1 below).
  • Select the anchor name you entered earlier (see #2 below).
  • Click Insert (see #3 below).
    
    
• To create a link from another article:
  • Save the current article:
    • If you are in the front-end editor, click the Save button to the upper left.
    • If you are in the Joomla! Administrator, click the Save & Close button to the upper left.
  • Select the second article to edit following steps 1-3 of Editing Articles or create a new article.
  • Highlight the text that will be linked to the anchor link you created earlier.
  • Click the Insert/Edit link button on the editing toolbar: 
    
    
  • A Link popup window will appear.
  • Under Links, click Content.
  • Click the top-level category that contains the article you want to link to (see #1 below).
  • If your article is in a subcategory, click the arrow to the left of the subcategory containing the article containing your anchor link.  (If the article is in a category several levels down, you may need to repeat this step until you find the article).
  • You should see the anchor link you created listed below the article - click on it (see #2 below).
    
    
  • Click Insert (see #3 below).
    
    
• If you are editing the article from the front end of the web site, click the Save button to the upper left to save your changes and close the article.
• If you are working in the Joomla! Administrator, to save your changes and continue editing the article, click the Save button to the upper left. 
• If you are working in the Joomla! Administrator, when you are done editing the article, click the Save & Close button to the upper left. 

This procedure explains how to create anchor links within articles on web sites using Joomla! 3.x.  Anchor links allow you to link to specific text on a page.

• Select an article to edit following steps 1-3 of Editing Articles or create a new article.
• Select some text where the anchor should be placed.
• Click the Insert/Edit Anchor button on the editing toolbar:
  
   

• Type a name for the anchor.  Names for anchors must begin with a letter, cannot contain spaces, and must be unique within articles.
  
• Click Insert.  You will see an anchor icon in front of the text you selected.
• To create a link from somewhere within the same article:
  • Highlight the text that will be linked to the anchor.
  • Click the Insert/Edit link button on the editing toolbar:
    
    
  • At the bottom of the Link pop-up window, click the Article Anchors dropdown menu (see #1 below).
  • Select the anchor name you entered earlier (see #2 below).
  • Click Insert (see #3 below).
    
    
• To create a link from another article:
  • Save the current article:
    • If you are in the front-end editor, click the Save button to the upper left.
    • If you are in the Joomla! Administrator, click the Save & Close button to the upper left. 
  • Select the second article to edit following steps 1-3 of Editing Articles or create a new article.
  • Highlight the text that will be linked to the anchor link you created earlier.
  • Click the Insert/Edit link button on the editing toolbar: 
    
    
  • A Link popup window will appear.
  • Under Links, click Content.
  • Click the top-level category that contains the article you want to link to (see #1 below).
  • If your article is in a subcategory, click the arrow to the left of the subcategory containing the article containing your anchor link.  (If the article is in a category several levels down, you may need to repeat this step until you find the article).
  • You should see the anchor link you created listed below the article - click on it (see #2 below).
    
    
  • Click Insert (see #3 below).
    
    
• If you are editing the article from the front end of the web site, click the Save button to the upper left to save your changes and close the article.
• If you are working in the Joomla! Administrator, to save your changes and continue editing the article, click the Save button to the upper left. 
• If you are working in the Joomla! Administrator, when you are done editing the article, click the Save & Close button to the upper left. 

This procedure explains how to create links within an article on web sites using Joomla!.

Internal links (links to pages on the same website as the current page)

1. Select an article to edit following steps 1-3 of Editing Articles.
2. Highlight the text that will be linked to a second article.
3. Click the Insert/Edit link button on the editing toolbar: 
   
   
4. A Link popup window will appear.
5. Under Links, click Content (see #1 below).
6. Click the arrow to the left of the top-level category that contains the article you want to link to (see #2 below).
7. If your article is in a subcategory, click the arrow to the left of the subcategory containing the article.  (If the article is in a category several levels down, you may need to repeat this step until you find the article).
8. Click once on the name of the article you want to link to.
9. Click Insert to the bottom of the Link popup window (see #3 below).
   
   
10. Click Save & Close to save the article. 

External links (links to pages not on the same website as the current page)

The procedure is similar to the one demonstrated above.

• With external links, the target website page can be pasted directly into the URL field in the Link pop-up window. Make sure you include the http:// or https:// prefix of the URL. (See #1 below).
• Be sure to set the Target to "Open in new window" for links to external websites (See #2 below).

To create a link that appears as a button:

1. Select the link.
2. Click on the Styles dropdown menu (to the right of "Paragraph" on the editor toolbar)
3. Then select or type "button":
   
   
   
   
4. Your link will look like a button:

Uploading the Video

This procedure assumes the video has already been uploaded to YouTube.  You will need the URL for the video in order to proceed. 

For information on having your video uploaded to YouTube, please consult Video Hosting Options at Rutgers.

Displaying the Video

Sample Video Display

Once you have embedded the video in your article or module, it will look something like this:

Working with hosting services other than YouTube

• Vimeo and other third-party video hosts
  The process is similar to embed a video hosted on a website other than YouTube.  Consult the AllVideos documentation to get the correct tags to use (in place of the tags "{ youtube }" and "{ /youtube }" referenced in the above procedure).
• Kaltura
  Kaltura-hosted videos can be displayed on the site using the embed code from Kaltura. 

• Video Included: Video Included

Requirements

This procedure assumes the video has already been uploaded to YouTube.  You will need the URL for the video in order to proceed. 

For information on having your video uploaded to YouTube, please consult Video Hosting Options at Rutgers.

Displaying the Video

Sample Video Display

Once you have embedded the video in your article or module, it will look something like this:

Working with hosting services other than YouTube

• Vimeo and other third-party video hosts
  The process is similar to embed a video hosted on a website other than YouTube.  Consult the AllVideos documentation to get the correct tags to use (in place of the tags "{ youtube }" and "{ /youtube }" referenced in the above procedure).
• Kaltura
  Kaltura-hosted videos can be displayed on the site using the embed code from Kaltura.